Information

Frequently Asked Questions

What if I want to pick up their T-Shirt or make a snack deposit?

There will be several days, in late April or May, when you’ll be able to pick up your T-Shirts before the camp season begins.  During camp, in the morning or the afternoon, you’ll need to park to come to the office area to pick up or purchase shirts or make snack deposits. On Monday mornings, please go to the snack shop by Broomtree (just behind the bleachers) to make snack deposits.  If you have not already picked up your T-shirts, they may be picked up or purchased at Bambi’s Trading Post just south of the camp office, behind the gazebo.

I want to pick my child up early or bring him late. What do I need to do?

Each day at 9:00AM the counselors and their group of campers leave the front area and go to their tent site. If you arrive after that time, you will need to bring your camper to the office so that we can check them in and then take them to their group.     If you want to pick your child up early, please let the office know by using our Early Pickup Request form on your Parent Dashboard FORMS page. In addition you need to let your counselor know the time you will be coming to pick them up. We will do our best to have them in the office for you to check them out at the time you need them. However, the groups operate on a loose schedule, and it sometimes takes awhile before we can locate them. The office will try to remind the counselor so that you do not have to wait very long, but the counselor is concentrating on leading the campers through their activities, and they are not aware of the exact time of the day, so please be patient. It helps if you arrive about 15 or 20 minutes before you need to leave the campground to make it to your appointment. We do not do early pickups after 2:20, so please make sure your early pickup is before that time. Our gates close at 2:30 in preparation for the afternoon traffic.

What do I do with medicine my child needs to take during the day?

All medicine needs to be marked with your child’s name and be in the original packaging with dosages on the package. Medicine which is brought in baggies will not be accepted or given.  Please bring the medication to the nurse, who will be in the Nurse’s cabin next to the Broomtree or Snack Shack area close to the front of the grounds. Do not put medicine in your child’s backpack or give medicine to the counselor. The only exception to that would be an Epipen or Inhaler. Campers may keep Epipens or Inhalers with them only if they know how to self medicate.  Otherwise, those medical aids need to be brought by the parent to the Nurse’s Cabin.  Epipens will then be given to counselors in special bags to carry with them during the day and returned to the cabin at the end of each day.  Remember that Special Medical Forms must be submitted online for either Allergies/Epipens or Asthma/Inhalers.  You’ll find those forms on your Parent Dashboard FORMS page.

Where and when does my child get the T-shirt I prepaid for?

We do not automatically give the shirts to the campers. Parents must pick them up, either at the designated times before the camp season or at drop-off or pick-up times during camp.  If it is not your camp week, please come between 9:45 and 2:20 to miss the drop-off/pick-up times. Shirts and merchandise may be picked up at Bambi’s Trading Post, just south of the main office, behind the gazebo.

What are your cancellation policies?

REQUEST FOR CANCELLATION POLICY: Cancellations/Penalties: 
A 50% refund is available if you cancel at least two weeks before your session date. 
 If it is at least two weeks before the session date, and we are able to replace your camper with someone from the waitlist, you will receive a full refund, less a $25 cancellation fee.
No refunds will be made for Cancellations or Change of Weeks in the last two weeks before your session date.  If the staff has time to research and is successful in finding a replacement for your camper after a Cancellation or Change of Weeks request during the last two weeks, the cancellation/change fee for either will be $50.
REQUEST FOR CHANGE OF WEEKS POLICY: If you submit a CHANGE of WEEKS request at least two weeks before your camp session, as long as the week you are wanting to change to has availability, you may change weeks for your camper. Request for changing weeks must be made through your Parent Dashboard FORMS page.  You will find a Change a Week request form in the list of forms. No changes will be made by phone, email, or notes. There is a $5 fee to make that change on the first request. Any subsequent changes would incur a $10 fee. Penalties: A Change of Weeks request in the last two weeks before your session date is treated like a Cancellation and the fees will not be transferred to the new week.  If there is availability in the week you want to change to, you will need to pay the camp fees again.  If the staff has time to research and is successful in finding a replacement for your camper after a Change of Weeks request during the last two weeks, the change fee will be $50.

Does CT offer scholarships?

Yes, we have scholarships available each year. If you would like to apply for a scholarship, when there are scholarship funds still available, you will need to enroll your camper with the normal registration process, choose the Extended Pay plan, and then submit a Scholarship Request Form, which you’ll find under the FORMS tab of your Parent Dashboard. Most of our scholarship budget has been distributed by March of each year, so be sure to register early if you are seeking a scholarship. We may also have a few scholarships that are given by our Camp Thurman Supporters which may still be available later in the year. Please email your desire to apply for one of those to [email protected]

Do you have payment plans available?

Yes, we do. During the registration process you will choose between Full Payment and the Extended Payment Plan. If you choose the payment plan, you will be asked to pay only the $5 payment plan fee at the time of registration. Then payments will be automatically charged each month remaining before your camp week begins. You will be able to see those payment dates during the payment process of registration.

What is the cost of the camps?
You’ll find camp costs on our registration page. Our fees range from $199 for Sunshine Camp to $515 for GetAway Camp. Regular Day Camp is $275.
Do you have programs for families who have children with special needs?
In order to provide the safest and most enjoyable experience at Camp Thurman for our campers with special needs, we offer weeks 2 through 9 in our Day Camp program only. Although we do not have staff specifically trained in special needs, we make every effort to help our campers have a successful experience at camp. As you register, please indicate your campers special needs and our Special Needs Coordinator will follow up with you to complete the special needs process.
Are there times when parents can experience some of Camp Thurman's activities with the campers?

Absolutely! Each year in October, we offer a Family Fun Day, giving our camp families a chance to share Camp Thurman activities together. Then, in December, we have a special Camp Thurman Christmas event.

Dashboard

Learn to navigate your parent dashboard. Your parent dashboard will be used for authorized pickups, enrollment, forms, finances, and more.

Forms

Forms for EpiPens, diabetic procedures, and asthma relief are now located on your Parent Dashboard via Campsite. For more information, see the First Aid Info link.

Problems with Login

Your Email ID is the email address you listed as you registered online or on your registration form. If you don’t know which one you listed, or you don’t know your password, please send an email with the subject Password Reset and the name of one of your campers to [email protected].

You can also text 817-614-3059 or call 817-274-8441 during normal business hours.

Camp Week Info

Below are the links to viewing information on your camper’s week here at Camp Thurman!

Traffic

Approximate areas where your child’s group will be are indicated by 5th, 4th, 3rd, 2nd, 1st, K, PreK and SS. If you are not parking, however, you only need to decide whether to turn right or turn left. Wherever you are in the lanes, CT Staff will come to your car to pickup or deliver your campers. Please pull up as far in the lanes as possible and continue to pull up until your children has been taken out or put into your car.